COUNCIL MEETING AGENDAMeeting #:Date:Tuesday, June 19, 2018Call to Order: 9:00 A.m. - 11:00 P.m.Open Session: 2:00 P.m. - 11:00 P.m.Location:Council Chamber401 Festival LaneSherwood Park, AB1.CALL TO ORDER2.ADDITIONS / DELETIONS / CHANGES TO AGENDA & ADOPTION OF AGENDA3.[9:05 a.m.] CLOSED SESSION 3.1Chief Commissioner - Introduction of Topics3.2Centre in the Park UpdateFOIP Section 24, advice from officials3.3Protocol and Communication MattersFOIP Section 21, harmful to intergovernmental relations3.4CAO Performance Review Process – June 19, 2018FOIP Section 17, harmful to personal privacyFOIP Section 24, advice from officials4.PROTOCOL ITEMS4.1Treaty 6 Acknowledgement4.2Proclamations5.MOTIONS ARISING OUT OF CLOSED SESSION6.CONSENT AGENDA7.CONFIRMATION OF MINUTES7.1June 5, 2018 Council Meeting minutes1.2018 06 05 Council Meeting minutes.pdf7.2June 7, 2018 Special Council Meeting minutes1.2018 06 07 Special Council Meeting minutes.pdf8.COUNCIL PRIORITIES8.1Deputy Mayor and Acting Mayor Schedule1.Deputy Mayor and Acting Mayor Schedule Motion.pdf2.2017 - 2021 Deputy Mayor Acting Mayor Schedule.doc.pdf3.Encl 2 GOV-001-029 Organizational Roles and Responsibilities (proposed).pdfTo respond to Council’s request for an amendment to the GOV-001-029 Organizational Roles and Responsibilities policy related to the Deputy Mayor and Acting Mayor schedule.8.2Motion following Notice of Motion1.Citizen Feedback Sheets - Motion Following Notice of Motion - Ward 6.pdfCitizen Feedback Sheets8.3Youth Motion Proposal1.Youth Motion Proposal.pdf2.Encl 1 ppt Youth Motion presentation.pdfTo provide Council with a proposed response to the Youth Motion (2018/142) for consideration and approval.8.4Striking Balance Biosphere Documentary1.Striking balance documentary.pdfTo seek approval for Council representation in biosphere documentary.9.TIME SPECIFIC AGENDA ITEM9.1[4:00 p.m.] Cooking Lake Airport Property Tax Refund Request – Roll Range 1225600109 to 1225609407, 1226503003 and 12265050051.Cooking Lake Airport Property Tax Refund Request - Roll Range 1225600109 to 1225609407, 1226503003 and 1226505005.pdf2.Encl 1 Section 347 Application.pdf3.Encl 2 Cooking Lake Airport properties.pdf4.Encl 3 ppt Assessment and Tax s 347(1) Presentation.pdfTo bring forward a request for a refund of property taxes for the 2018 tax year.10.PUBLIC HEARING10.15:00 p.m.10.1.1Bylaw 24-2018 Heartland Industrial Area Structure Plan (Ward 5)1.Bylaw 24-2018 Heartland Area Structure Plan (Ward 5).pdf2.Encl 1 Bylaw 24-2018 061918.pdf3.Encl 2 Rural Location Map 061918.pdf4.Encl 3 Location Map 061918.pdf5.Encl 4 Air Photo 061918.pdf6.Encl 5 Existing ASP 061918.pdf7.Encl 6 ASP Amendment 3 061918.pdf8.Encl 7 Notification Map 061918.pdfTo provide information to Council to make a decision on first reading of a bylaw that proposes to update the Strathcona County Alberta’s Industrial Heartland’s Area Structure Plan (ASP).11.FAMILY AND COMMUNITY SERVICES11.1Social Services Grants Policy Review1.Social Services Grants Policy Review.pdf2.Encl 1 SER-005-001 Social Services Grants Policy.pdf3.Encl 2 Social Framework Community Grants Policy.pdf4.Encl 3 ppt Social Framework Community Grants Policy 06 19 18.pdfFollowing a comprehensive review of Policy SER-005-001 Social Services Grants, a substantially amended policy is being proposed.12.TRANSPORTATION AND AGRICULTURE SERVICES12.1SER-001-002 Surface Water Management and Erosion Control Policy1.SER-001-002 Surface Water Management and Erosion Control Policy.pdf2.Encl 1 SER-001-002 Surface Water Management and Erosion Policy (REVISED).pdf3.Encl 2 SER-001-002 Surface Water Management, Water Management and Erosion Control Program Policy (CURRENT).pdfTo seek Council approval of the revised SER-001-002 Surface Water Management and Erosion Control Policy.12.2SER-001-006 Rural Roadside Vegetation Control Policy1.SER-001-006 Rural Roadside Vegetation Control Policy.pdf2.Encl 1 SER-001-006 Rural Roadside Vegetation Control Policy (REVISED).pdf3.Encl 2 Policy SER-001-006 Rural Roadside Vegetation Control Program (CURRENT).pdf4.Encl 3 SER-009-028 Rural Right-of-Way Tree and Brush Removal.pdfTo seek Council approval of SER-001-006 Rural Roadside Vegetation Control Policy, as revised, and rescind SER-009-028 Rural Right-of-Way Tree and Brush Removal Policy.12.3SER-001-008 Rural Roadside Backsloping and Field Shelterbelt Policy1.SER-001-008 Rural Roadside Backsloping and Field Shelterbelt Policy.pdf2.Encl 1 SER-001-008 Rural Roadside Backsloping and Shelterbelt Policy (REVISED).pdf3.Encl 2 Policy SER-001-008 Rural Roadside Backsloping and Shelterbelt (CURRENT).pdfTo seek Council approval of SER-001-008 Rural Roadside Backsloping and Field Shelterbelt Policy, as revised.12.4SER-001-011 Sewage Sludge on Farmland Policy for Rescission1.SER-001-011 Sewage Sludge on Farmland Policy for Recission.pdf2.Encl 1 SER-001-011 Sewage Sludge on Farmland Policy.pdfTo rescind SER-001-011 Sewage Sludge on Farmland Policy.13.TRANSPORTATION PLANNING AND ENGINEERING13.12014 and 2015 Capital Budget Amendment – North of Yellowhead Infrastructure1.2014 and 2015 Capital Budget Amendment - North of Yellowhead Infrastructure.pdf2.Encl 1 North of Yellowhead infrastructure project summary.pdfTo amend the 2014 and 2015 Capital Budgets to cancel North of Yellowhead water, wastewater, roadway, and land infrastructure projects that have not started.13.22015 and 2016 Capital Budget Amendment – Strathcona County Industrial Heartland Area Capital Infrastructure1.2015 and 2016 Capital Budget Amendment - Strathcona County Industrial Heartland Area Capital Infrastructure.pdf2.Enclosure 1 Strathcona County Industrial Heartland Area Projects Summary.pdfTo amend the 2015 and 2016 Capital Budgets to cancel the Strathcona County Industrial Heartland Area roadway design, utilities, and land infrastructure projects that have not started.14.ECONOMIC DEVELOPMENT AND TOURISM14.1Trans Mountain Pipeline Expansion letter of support1.Trans Mountain Pipeline Expansion project letter of support.pdf2.Trans Mountain Pipeline Expansion Letter of Support.pdfTo seek Council’s approval on having the Mayor sign a letter of support for the Trans Mountain Expansion project.15.LEGISLATIVE AND LEGAL SERVICES15.1Cancellation of July 10, 2018 Priorities Committee Meeting1.Cancellation of Priorities Committee Meeting.pdfTo seek Council’s approval for cancelling a Priorities Committee meeting.15.2Status of Report – Follow up Report to Council Meeting Best Practices1.Follow Up Report to Council Meeting Best Practices.pdfTo provide a status update on a follow up report to Council Meeting Best Practices.15.3Bylaw 27-2018 Council Code of Conduct 1.Bylaw 27-2018 Code of Conduct Bylaw.pdf2.Encl 1 Code of Conduct for Elected Officials Regulation.pdf3.Encl 2 Bylaw 27-2018 Council Code of Conduct.pdfTo seek three readings of bylaw 27-2018, a bylaw to establish a code of conduct for elected officials.16.COUNCILLOR REQUESTS (INFORMATION REQUESTS AND NOTICES OF MOTION)16.1Councillor Request Report1.2018 06 19 Councillor Request Report.pdf2.CRR 32-2018.pdfTo add or remove items from the Councillor Request Report; and to serve Notices of Motion that will be brought forward for debate at a future Council meeting.16.2Expenditure of Council Priority Funds1.153rd Ardrossan Scouts Group 2018 Priority Fund Application.pdf2.Encl 1 153rd Ardrossan Scouts Group.pdf153rd Ardrossan Scouts Group16.3Expenditure of Council Priority Funds1.Clover Bar Lodge 2018 Priority Fund Application.pdf2.Encl 1 Clover Bar Lodge Priority Fund Application.pdfClover Bar Lodge16.4Expenditure of Council Priority Funds1.Friends of Strathcona County Library Society 2018 Priority Fund Application.pdf2.Encl 1 Friends of Strathcona Library Priority Fund Application.pdfFriends of Strathcona County Library Society16.5Expenditure of Council Priority Funds1.Lakeland Fun Run Club 2018 Priority Fund Application.pdf2.Encl 1 Lakeland Ridge Fun Run Club Priority Fund Application.pdfLakeland Ridge School Fund Run Club17.ADJOURNMENT18.ITEM HOLDThis section will be used to capture any additional motions. This section will only be used if Council suspends the rules to add an item to the agenda to enable electronic voting and video tagging. No Item Selected This item has no attachments1.2014 and 2015 Capital Budget Amendment - North of Yellowhead Infrastructure.pdf2.Encl 1 North of Yellowhead infrastructure project summary.pdf1.Deputy Mayor and Acting Mayor Schedule Motion.pdf2.2017 - 2021 Deputy Mayor Acting Mayor Schedule.doc.pdf3.Encl 2 GOV-001-029 Organizational Roles and Responsibilities (proposed).pdf1.Follow Up Report to Council Meeting Best Practices.pdf1.SER-001-002 Surface Water Management and Erosion Control Policy.pdf2.Encl 1 SER-001-002 Surface Water Management and Erosion Policy (REVISED).pdf3.Encl 2 SER-001-002 Surface Water Management, Water Management and Erosion Control Program Policy (CURRENT).pdf1.SER-001-006 Rural Roadside Vegetation Control Policy.pdf2.Encl 1 SER-001-006 Rural Roadside Vegetation Control Policy (REVISED).pdf3.Encl 2 Policy SER-001-006 Rural Roadside Vegetation Control Program (CURRENT).pdf4.Encl 3 SER-009-028 Rural Right-of-Way Tree and Brush Removal.pdf1.SER-001-008 Rural Roadside Backsloping and Field Shelterbelt Policy.pdf2.Encl 1 SER-001-008 Rural Roadside Backsloping and Shelterbelt Policy (REVISED).pdf3.Encl 2 Policy SER-001-008 Rural Roadside Backsloping and Shelterbelt (CURRENT).pdf1.SER-001-011 Sewage Sludge on Farmland Policy for Recission.pdf2.Encl 1 SER-001-011 Sewage Sludge on Farmland Policy.pdf1.Social Services Grants Policy Review.pdf2.Encl 1 SER-005-001 Social Services Grants Policy.pdf3.Encl 2 Social Framework Community Grants Policy.pdf4.Encl 3 ppt Social Framework Community Grants Policy 06 19 18.pdf1.Trans Mountain Pipeline Expansion project letter of support.pdf2.Trans Mountain Pipeline Expansion Letter of Support.pdf1.Citizen Feedback Sheets - Motion Following Notice of Motion - Ward 6.pdf1.Cooking Lake Airport Property Tax Refund Request - Roll Range 1225600109 to 1225609407, 1226503003 and 1226505005.pdf2.Encl 1 Section 347 Application.pdf3.Encl 2 Cooking Lake Airport properties.pdf4.Encl 3 ppt Assessment and Tax s 347(1) Presentation.pdf1.2015 and 2016 Capital Budget Amendment - Strathcona County Industrial Heartland Area Capital Infrastructure.pdf2.Enclosure 1 Strathcona County Industrial Heartland Area Projects Summary.pdf1.153rd Ardrossan Scouts Group 2018 Priority Fund Application.pdf2.Encl 1 153rd Ardrossan Scouts Group.pdf1.Clover Bar Lodge 2018 Priority Fund Application.pdf2.Encl 1 Clover Bar Lodge Priority Fund Application.pdf1.Friends of Strathcona County Library Society 2018 Priority Fund Application.pdf2.Encl 1 Friends of Strathcona Library Priority Fund Application.pdf1.Bylaw 24-2018 Heartland Area Structure Plan (Ward 5).pdf2.Encl 1 Bylaw 24-2018 061918.pdf3.Encl 2 Rural Location Map 061918.pdf4.Encl 3 Location Map 061918.pdf5.Encl 4 Air Photo 061918.pdf6.Encl 5 Existing ASP 061918.pdf7.Encl 6 ASP Amendment 3 061918.pdf8.Encl 7 Notification Map 061918.pdf1.Youth Motion Proposal.pdf2.Encl 1 ppt Youth Motion presentation.pdf1.Cancellation of Priorities Committee Meeting.pdf1.Lakeland Fun Run Club 2018 Priority Fund Application.pdf2.Encl 1 Lakeland Ridge Fun Run Club Priority Fund Application.pdf1.Striking balance documentary.pdf1.Bylaw 27-2018 Code of Conduct Bylaw.pdf2.Encl 1 Code of Conduct for Elected Officials Regulation.pdf3.Encl 2 Bylaw 27-2018 Council Code of Conduct.pdf1.2018 06 19 Councillor Request Report.pdf2.CRR 32-2018.pdf1.2018 06 05 Council Meeting minutes.pdf1.2018 06 07 Special Council Meeting minutes.pdf