COUNCIL MEETINGPOST-MEETING AGENDAMeeting #:Date:Tuesday, October 24, 2023Call to Order: 9:00 A.m. - 11:00 P.m.Open Session: 3:30 P.m. - 4:30 P.m.Location:Council Chamber401 Festival LaneSherwood Park, AB1.CALL TO ORDER 2.CHANGES TO AGENDA & ADOPTION OF AGENDA 3.CLOSED SESSION 3.1Chief Commissioner - Introduction of Topics Public Comments: 3.22023 Property Tax Relief Requests Public Comments: FOIP Section 24, advice from officialsFOIP Section 27, legal privilege3.3Land and Property Rights Tribunal – Property Assessment Update Attachments | Public Comments1.October 3, 2023 Council Meeting Minutes.pdfFOIP Section 24, advice from officialsFOIP Section 25, economic interests of the municipality3.4Budget 2024 – Additional Update Public Comments: FOIP Section 24, advice from officialsFOIP Section 25, economic interests of the municipality3.5Fort Saskatchewan Agreement Public Comments: FOIP Section 21, harmful to intergovernmental relations3.6Internal Audit Function Public Comments: FOIP Section 24, advice from officials3.7Tempest Go-Live Public Comments: FOIP Section 24, advice from officialsFOIP Section 29, information available or to be available to the public3.8Heartland Servicing Update Attachments | Public Comments1.October 24, 2023 Councillor Request Report.pdfFOIP Section 25, economic interests of the municipality3.9Councillor Appointments to Boards, Committees and Commissions - 2023 Fall Public Comments: FOIP Section 17, harmful to personal privacyAdded at the meeting3.10Discussion on Further Council Orientation Public Comments: FOIP Section 24, advice from officials3.11Related Materials - Closed Session Public Comments: 4.PROTOCOL ITEMS 4.1Territorial Acknowledgement 4.2Proclamations 5.MOTIONS ARISING OUT OF CLOSED SESSION 6.CONSENT AGENDA 7.CONFIRMATION OF MINUTES 7.1October 3, 2023 Council Meeting Minutes 1.October 3, 2023 Council Meeting Minutes.pdf8.ORGANIZATIONAL ITEMS 8.12024 Meeting Dates Schedule 1.2024 Council Meeting Schedule.pdf2.2024 Meeting Dates Schedule.pdfTo seek Council approval of the 2024 Meeting Dates Schedule for Council and Priorities Committee meetings.8.2Councillor Appointments to Boards, Committees, and Commissions – 2023 Fall 1.Councillor Appointments to Boards, Committees, and Commissions - 2023 Fall.pdf2.Encl 1 Councillor Appointments to Boards and Committees Fall 2023 Approved.pdfTo appoint elected representatives to various boards, committees, and commissions.9.COUNCIL PRIORITIES 9.1Motion following Notice of Motion – Strathcona County Tartan 1.Strathcona County Tartan - Motion Following Notice of Motion - Ward 1.pdf10.REQUESTS FOR DECISION 10.1Strathcona County Audit Plan for the Year Ending December 31, 202303:35 PM 1.Strathcona County Audit Plan for the Year Ending December 31, 2023.pdf2.Encl 1 ppt Strathcona County Audit Plan for the Year Ending December 31, 2023.pdfTo present the Strathcona County Audit Plan for the year ending December 31, 2023.External Presenters:Leah Faucher, Senior Manager, Assurance Services, Ernst & Young LLPRobert M. Jolley, Partner, Assurance Services, Ernst & Young LLP10.22022 Capital Budget Amendment – Range Road 233, Fountain Creek to Balmoral Way 1.2022 Capital Budget Amendment - Range Road 233, Fountain Creek Way to Balmoral Way.pdf2.Encl 1 Project cost allocation map.pdfTo amend the 2022 Capital Budget to increase the cost of the Range Road 233, Fountain Creek Way to Balmoral Way project due to higher than anticipated construction costs.10.3Local Improvement Petition for Hunter Heights and Lakeview Estates 1.Local Improvement Petition for Hunter Heights and Lakeview Estates.pdf2.Encl 1 Declaration of Sufficiency of Local Improvement Petition.pdf3.Encl 2 PowerPoint presentation - Local Improvement Petition for Hunter Heights and Lakeview Estates.pdfThe Municipal Government Act requires a declaration of sufficiency to be made to Council within 45 days after the date on which a petition is filed.Property Tax Relief Items will be heard at 4 PM10.4Property Tax Relief – Roll 1019701000 1.Property Tax Relief - Roll 1019701000.pdf2.Encl 1 Property tax refund request.pdf3.Encl 2 Property Tax Relief Policy.pdfTo bring forward a request for cancellation of penalties imposed.10.5Property Tax Relief – Roll 2322743807 1.Property Tax Relief - Roll 2322743807.pdf2.Encl 1 Property tax refund request(3).pdf3.Encl 2 Property Tax Relief Policy(3).pdf4.Encl 3 Tax and penalty calculation report(1).pdfTo bring forward a request for refund of penalties imposed.10.6Property Tax Relief – Roll 8173088006 1.Property Tax Relief - Roll 8173088006.pdf2.Encl 1 Property tax refund request(6).pdf3.Encl 2 Property Tax Relief Policy(6).pdfTo bring forward a request for refund of penalties imposed.10.7Property Tax Relief – Roll 2219531007 1.Property Tax Relief - Roll 2219531007.pdf2.Encl 1 Property tax refund request(2).pdf3.Encl 2 Property Tax Relief Policy(2).pdfTo bring forward a request for refund of penalties imposed.10.8Property Tax Relief – Roll 7122036002 1.Property Tax Relief - Roll 7122036002.pdf2.Encl 1 Property tax refund request(4).pdf3.Encl 2 Property Tax Relief Policy(4).pdf4.Encl 3 Tax penalty calculation report.pdfTo bring forward a request for cancellation of penalties imposed.10.9Property Tax Relief – Roll 7315009006 1.Property Tax Relief - Roll 7315009006.pdf2.Encl 1 Property tax refund request(5).pdf3.Encl 2 Property Tax Relief Policy(5).pdf4.Encl 3 Tax and penalty calculation report(2).pdfTo bring forward a request for the cancellation of penalties imposed.10.10Property Tax Relief – Roll 1107701003 1.Property Tax Relief - Roll 1107701003.pdf2.Encl 1 Property tax refund request(1).pdf3.Encl 2 Property Tax Relief Policy(1).pdf4.Encl 3 Tax and penalty calculation report.pdfTo bring forward a request for cancellation of taxes and penalties imposed.11.COUNCILLOR REQUESTS (INFORMATION REQUESTS AND NOTICES OF MOTION) 11.1Councillor Request Report 1.October 24, 2023 Councillor Request Report.pdfTo add or remove items from the Councillor Request Report; and to serve Notices of Motion that will be brought forward for debate at a future Council meeting.11.2Expenditure of Council Priority Funds – Friends of Strathcona County Library Society 1.Friends of Strathcona County Library Society - 2023 Council Priority Funds Application.pdf2.Encl 1 Council Priority Funds Application Friends of Strathcona County Library Society.pdf11.3Expenditure of Council Priority Funds – Josephburg Community Church Cemetery 1.Josephburg Community Church Cemetery - 2023 Council Priority Funds Application.pdf2.Encl 1 Council Priority Funds Application Josephburg Community Church.pdf11.4Expenditure of Council Priority Funds – Sparrows Haunted Halloween c/o Chris Sparrows 1.Sparrows Haunted Halloween co Chris Sparrows - 2023 Council Priority Funds Application.pdf2.Encl 1 Council Priority Funds Application Sparrows Haunted Halloween.pdf11.5Expenditure of Council Priority Funds – Strathcona Christmas Bureau 1.Strathcona Christmas Bureau - 2023 Council Priority Funds Application.pdf2.Encl 1 Council Priority Funds Application Strathcona Christmas Bureau.pdf12.ADJOURNMENT 13.RELATED MATERIALS - OPEN SESSION No Item Selected This item has no attachments.1.2022 Capital Budget Amendment - Range Road 233, Fountain Creek Way to Balmoral Way.pdf2.Encl 1 Project cost allocation map.pdf1.2024 Council Meeting Schedule.pdf2.2024 Meeting Dates Schedule.pdf1.Friends of Strathcona County Library Society - 2023 Council Priority Funds Application.pdf2.Encl 1 Council Priority Funds Application Friends of Strathcona County Library Society.pdf1.Josephburg Community Church Cemetery - 2023 Council Priority Funds Application.pdf2.Encl 1 Council Priority Funds Application Josephburg Community Church.pdf1.Local Improvement Petition for Hunter Heights and Lakeview Estates.pdf2.Encl 1 Declaration of Sufficiency of Local Improvement Petition.pdf3.Encl 2 PowerPoint presentation - Local Improvement Petition for Hunter Heights and Lakeview Estates.pdf1.Property Tax Relief - Roll 1019701000.pdf2.Encl 1 Property tax refund request.pdf3.Encl 2 Property Tax Relief Policy.pdf1.Property Tax Relief - Roll 1107701003.pdf2.Encl 1 Property tax refund request(1).pdf3.Encl 2 Property Tax Relief Policy(1).pdf4.Encl 3 Tax and penalty calculation report.pdf1.Property Tax Relief - Roll 2219531007.pdf2.Encl 1 Property tax refund request(2).pdf3.Encl 2 Property Tax Relief Policy(2).pdf1.Property Tax Relief - Roll 2322743807.pdf2.Encl 1 Property tax refund request(3).pdf3.Encl 2 Property Tax Relief Policy(3).pdf4.Encl 3 Tax and penalty calculation report(1).pdf1.Property Tax Relief - Roll 7122036002.pdf2.Encl 1 Property tax refund request(4).pdf3.Encl 2 Property Tax Relief Policy(4).pdf4.Encl 3 Tax penalty calculation report.pdf1.Property Tax Relief - Roll 7315009006.pdf2.Encl 1 Property tax refund request(5).pdf3.Encl 2 Property Tax Relief Policy(5).pdf4.Encl 3 Tax and penalty calculation report(2).pdf1.Property Tax Relief - Roll 8173088006.pdf2.Encl 1 Property tax refund request(6).pdf3.Encl 2 Property Tax Relief Policy(6).pdf1.Sparrows Haunted Halloween co Chris Sparrows - 2023 Council Priority Funds Application.pdf2.Encl 1 Council Priority Funds Application Sparrows Haunted Halloween.pdf1.Strathcona Christmas Bureau - 2023 Council Priority Funds Application.pdf2.Encl 1 Council Priority Funds Application Strathcona Christmas Bureau.pdf1.Strathcona County Audit Plan for the Year Ending December 31, 2023.pdf2.Encl 1 ppt Strathcona County Audit Plan for the Year Ending December 31, 2023.pdf1.Strathcona County Tartan - Motion Following Notice of Motion - Ward 1.pdf1.October 3, 2023 Council Meeting Minutes.pdf1.October 24, 2023 Councillor Request Report.pdf1.Councillor Appointments to Boards, Committees, and Commissions - 2023 Fall.pdf2.Encl 1 Councillor Appointments to Boards and Committees Fall 2023 Approved.pdf