COUNCIL MEETINGAGENDAMeeting #:Date:Tuesday, October 22, 2024Call to Order: 9:00 A.m. - 7:00 P.m.Open Session: 2:00 P.m. - 3:00 P.m.Location:Council Chamber401 Festival LaneSherwood Park, AB1.CALL TO ORDER 2.CHANGES TO AGENDA & ADOPTION OF AGENDA 3.CLOSED SESSION 3.1Chief Commissioner - Introduction of Topics Public Comments: 3.2Heartland Water Solution Update09:05 AM Public Comments: FOIP Section 25, economic interests of the municipalityFOIP Section 16, trade secrets of third party3.3County Ownership and Operation of the Warren Thomas Airport Public Comments: FOIP Section 24, advice from officialsFOIP Section 25, economic interests of the municipality3.4Long-term Lease – Food Services Space in Millenium Place Public Comments: FOIP Section 24, advice from officialsFOIP Section 25, economic interests of the municipality3.5Proposed Addition to the Commemorative Names Registry – October 22, 2024 Attachments | Public Comments1.October 1, 2024 Council Meeting Minutes.pdf2.October 8, 2024 Special Council Meeting Minutes.pdf3.6Related Materials - Closed Session Public Comments: 4.PROTOCOL ITEMS 4.1Territorial Acknowledgement 4.2Proclamations 5.MOTIONS ARISING OUT OF CLOSED SESSION 6.CONSENT AGENDA 7.CONFIRMATION OF MINUTES 7.1Confirmation of Minutes form Recent Meetings 1.October 1, 2024 Council Meeting Minutes.pdf2.October 8, 2024 Special Council Meeting Minutes.pdf8.ORGANIZATIONAL ITEMS 8.12025 Meeting Dates Schedule02:05 PM 1.2025 Meeting Dates Schedule.pdf2.2025 Meeting Dates Schedule List.pdfTo establish regularly scheduled Council, Council Budget, and Priorities Committee meeting dates and times for the 2025 calendar year and to extend the timeframe to complete eligible mandatory orientation sessions after the 2025 municipal election.8.2Councillor Appointments to Boards, Committees, and Commissions – Fall 2024 1.Councillor appointments to Boards, Committees, and Commissions - Fall 2024.pdf2.Councillor Appointments to Boards and Committees Fall 2024.pdfTo appoint elected representatives to various boards, committees, and commissions.9.COUNCIL PRIORITIES 9.1Borrowing Bylaw 4-2024 – Emergency Services Cambrian Crossing Station Construction – Second and Third Readings 1.Borrowing Bylaw 4-2024 – Emergency Services Cambrian Crossing Station Construction - Second and Third Reading.pdf2.Encl 1 Bylaw 4-2024 Emergency Services Cambrian Crossing Station Construction-Borrowing Bylaw.pdfTo give second and third readings to a borrowing bylaw to approve the incurrence of debt for the construction of the Emergency Services Station at Cambrian Crossing.9.2Motion following Notice of Motion – Costs Incurred as a result of Bill 20 1.Costs Incurred by Municipality Motion Following Notice of Motion - Ward 4.pdf9.3Motion following Notice of Motion – Respectful Workplace and Diversity and Inclusion Orientation 1.Respectful Workplace and Diversity and Inclusion - Motion Following Notice of Motion - Ward 2 .pdf9.4RECOMMENDATION REPORT from Priorities Committee to Council re: bgc Presentation 1.Recommendation from PC re bgc.pdf2.bgc Strathcona County Presentation.pdf10.REQUESTS FOR DECISION 10.1Strathcona County Audit Plan for the Year Ending December 31, 202402:20 PM 1.Strathcona County Audit Plan for the Year Ending December 31, 2024.pdf2.Encl 1 ppt Strathcona County 2024 Audit Plan for the Year Ending December 31, 2024.pdfTo present the Strathcona County Audit Plan for the year ending December 31, 2024.External Presenters:Rob Jolley, Partner, Ernst & Young LLPLeah Faucher, Senior Manager, Ernst & Young LLP10.2Rescission of HUM-001-026 Employee Business Expense Policy 1.Rescission of HUM-001-026 Employee Business Expense Policy.pdf2.Encl 1 HUM-001-026 Employee Business Expense Policy - Current.pdf3.Encl 2 HUM-001-026D Employee Business Expense Directive.pdf4.Encl 3 HUM-001-026P Employee Business Expense Procedure.pdfTo seek Council’s approval to rescind HUM-001-026 Employee Business Expense Policy and to inform Council of the new administrative directive and procedure to replace the policy.10.3Q4 2024 Consolidated Capital Budget Amendments 1.Q4 2024 Consolidated Capital Budget Amendments.pdf2.Encl 1 Q4 2024 Capital Budget Amendments Detail.pdfTo amend the 2024 capital budget to reflect the changes required as of Q4 2024.10.4Hearthstone at Cambrian Stage 1 Park Naming (Ward 4) 1.Hearthstone at Cambrian Stage 1 park naming (Ward 4).pdf2.Encl 1 Urban location map.pdf3.Encl 2 Location map.pdf4.Encl 3 Proposed park naming map.pdf5.Encl 4 Air photo.pdfTo provide information to Council to make a decision on a proposed park name within Hearthstone at Cambrian Stage 1.10.5Bylaw 40-2024 Election Bylaw 1.Bylaw 40-2024 Election Bylaw.pdf2.Encl 2 PPT Bylaw 40-2024 Election Bylaw.pdf3.Encl 1 Bylaw 40-2024 Election Bylaw.pdfTo seek first and second readings of Bylaw 40-2024 Election Bylaw.Property Tax Relief Items will be heard at 4:15 PM10.6Property Tax Relief – Roll 2322524006 1.Property Tax Relief - Roll 2322524006.pdf2.Encl 3 Tax and Penalty Calculation Report.pdf3.Encl 1 Property tax refund request.pdf4.Encl 2 Policy SER-002-007, Property Tax Relief.pdfTo bring forward a request for cancellation of penalties imposed.10.7Property Tax Relief – Roll 3105702009 1.Property Tax Relief - Roll 3105702009.pdf2.Encl 1 Property tax refund request.pdf3.Encl 2 Policy SER-002-007, Property Tax Relief(1).pdfTo bring forward a request for cancellation of penalties imposed.10.8Property Tax Relief – Roll 8130002005 1.Property Tax Relief - Roll 8130002005.pdf2.Encl 1 Property tax relief request.pdf3.Encl 3 Tax and penalty calculation report(1).pdf4.Encl 2 Policy SER-002-007, Property Tax Relief(2).pdfTo bring forward a request for cancellation of penalties imposed.10.9Property Tax Relief – Roll 8520304809 1.Property Tax Relief - Roll 8520304809.pdf2.Encl 1 Property tax refund request(1).pdf3.Encl 2 Policy SER-002-007, Property Tax Relief(3).pdf4.Encl 3 Tax and penalty calculation report(2).pdfTo bring forward a request for cancellation of penalties imposed.11.COUNCILLOR REQUESTS (INFORMATION REQUESTS AND NOTICES OF MOTION) 11.1Councillor Request Report 1.October 22, 2024 Councillor Request Report.pdfTo add or remove items from the Councillor Request Report; and to serve Notices of Motion that will be brought forward for debate at a future Council meeting.12.ADJOURNMENT 13.RELATED MATERIALS - OPEN SESSION No Item Selected This item has no attachments.1.Borrowing Bylaw 4-2024 – Emergency Services Cambrian Crossing Station Construction - Second and Third Reading.pdf2.Encl 1 Bylaw 4-2024 Emergency Services Cambrian Crossing Station Construction-Borrowing Bylaw.pdf1.Costs Incurred by Municipality Motion Following Notice of Motion - Ward 4.pdf1.Hearthstone at Cambrian Stage 1 park naming (Ward 4).pdf2.Encl 1 Urban location map.pdf3.Encl 2 Location map.pdf4.Encl 3 Proposed park naming map.pdf5.Encl 4 Air photo.pdf1.Property Tax Relief - Roll 2322524006.pdf2.Encl 3 Tax and Penalty Calculation Report.pdf3.Encl 1 Property tax refund request.pdf4.Encl 2 Policy SER-002-007, Property Tax Relief.pdf1.Property Tax Relief - Roll 3105702009.pdf2.Encl 1 Property tax refund request.pdf3.Encl 2 Policy SER-002-007, Property Tax Relief(1).pdf1.Property Tax Relief - Roll 8130002005.pdf2.Encl 1 Property tax relief request.pdf3.Encl 3 Tax and penalty calculation report(1).pdf4.Encl 2 Policy SER-002-007, Property Tax Relief(2).pdf1.Property Tax Relief - Roll 8520304809.pdf2.Encl 1 Property tax refund request(1).pdf3.Encl 2 Policy SER-002-007, Property Tax Relief(3).pdf4.Encl 3 Tax and penalty calculation report(2).pdf1.Respectful Workplace and Diversity and Inclusion - Motion Following Notice of Motion - Ward 2 .pdf1.Strathcona County Audit Plan for the Year Ending December 31, 2024.pdf2.Encl 1 ppt Strathcona County 2024 Audit Plan for the Year Ending December 31, 2024.pdf1.Q4 2024 Consolidated Capital Budget Amendments.pdf2.Encl 1 Q4 2024 Capital Budget Amendments Detail.pdf1.Rescission of HUM-001-026 Employee Business Expense Policy.pdf2.Encl 1 HUM-001-026 Employee Business Expense Policy - Current.pdf3.Encl 2 HUM-001-026D Employee Business Expense Directive.pdf4.Encl 3 HUM-001-026P Employee Business Expense Procedure.pdf1.October 1, 2024 Council Meeting Minutes.pdf2.October 8, 2024 Special Council Meeting Minutes.pdf1.Recommendation from PC re bgc.pdf2.bgc Strathcona County Presentation.pdf1.Councillor appointments to Boards, Committees, and Commissions - Fall 2024.pdf2.Councillor Appointments to Boards and Committees Fall 2024.pdf1.October 22, 2024 Councillor Request Report.pdf1.2025 Meeting Dates Schedule.pdf2.2025 Meeting Dates Schedule List.pdf1.Bylaw 40-2024 Election Bylaw.pdf2.Encl 2 PPT Bylaw 40-2024 Election Bylaw.pdf3.Encl 1 Bylaw 40-2024 Election Bylaw.pdf