COUNCIL MEETING AGENDAMeeting #:Date:Tuesday, March 27, 2018Call to Order: 9:00 A.m. - 11:00 P.m.Open Session: 2:00 P.m. - 11:00 P.m.Location:Council Chamber401 Festival LaneSherwood Park, AB1.CALL TO ORDER2.ADDITIONS / DELETIONS / CHANGES TO AGENDA & ADOPTION OF AGENDA3.[9:05 a.m.] CLOSED SESSION3.1Chief Commissioner - Introduction of Topics3.2[9:05 a.m.] Legal Advice – Qualified DoneeFOIP Section 24, advice from officialsFOIP Section 27, legal privilege3.3[9:30 a.m.] Expropriation Process UpdateFOIP Section 17, harmful to personal privacyFOIP Section 25, economic interests of the municipality3.4[10:30 a.m.] 2017 Audit Response LetterFOIP Section 29, information available or to be available to the public3.5Inclusive Hiring Program UpdateFOIP Section 24, advice from officialsFOIP Section 29, information available or to be available to the public3.62018 Q1 Strathcona Community Investment Program Fund Application ReviewFOIP Section 24, advice from officials3.7Legal Advice - Bylaw EnforcementFOIP Section 24, advice from officialsFOIP Section 27, legal privilege3.8Future Growth IssuesFOIP Section 21, harmful to intergovernmental relations4.PROTOCOL ITEMS4.1Treaty 6 Acknowledgement4.2Proclamations5.MOTIONS ARISING OUT OF CLOSED SESSION5.1Cooking Lake Airport1.Encl 3 Letter to National Revenue.pdf6.CONSENT AGENDA7.CONFIRMATION OF MINUTES7.1February 26, 2018 Special Council Meeting minutes1.2018 02 26 Special Council Meeting minutes.pdf7.2March 2, 2018 Special Council Meeting minutes1.2018 03 02 Special Council Meeting minutes.pdf7.3March 6, 2018 Council Meeting minutes1.2018 03 06 Council Meeting minutes.pdf8.COUNCIL PRIORITIES8.1Motion following Notice of Motion1.2017 Departmental Budget Overview - Motion Following Notice of Motion - Ward 6.pdf2017 Departmental Budget Overview8.2Motion following Notice of Motion1.Renaming a Portion of Oak Street - Motion Following Notice of Motion - Ward 1.pdfRenaming a Portion of Oak Street8.3Inclusive Hiring Program1.Inclusive Hiring Program.pdf2.Encl 1 ppt Inclusive Hiring Program.pdfTo provide information to Council on the potential for Strathcona County to introduce an inclusive hiring program for individuals with disabilities.9.PUBLIC HEARING9.15:00 p.m.9.1.1Adoption of Conceptual Scheme and Bylaw 13-2018 Map Amendment to Land Use Bylaw 6-2015 (Ward 6)1.Adoption of Conceptual Scheme and Bylaw 13-2018 amendment to Land Use Bylaw 6-2015 (Ward 6).pdf2.Encl 1 Bylaw 13-2018 032718.pdf3.Encl 2 Rural Location Map 032718.pdf4.Encl 3 Location Map 032718.pdf5.Encl 4 Air Photo 032718.pdf6.Encl 5 Conceptual Scheme 032718_.pdf7.Encl 6 Notification Map 032718.pdfTo provide information to Council to make decisions on adopting a Conceptual Scheme for the S ½ of SW 26-51-23-W4 and to give first and second readings to a bylaw that proposes to rezone approximately 32.4 hectares (80.06 acres) from AG – Agriculture: General to RA – Rural Residential/Agriculture and RS – Small Holdings in accordance with the proposed Conceptual Scheme.9.1.2Bylaw 14-2018 - text amendment to Land Use Bylaw 6-20151.Bylaw 14-2018 text amendment to Land Use Bylaw.pdf2.Encl 1 Bylaw 14-2018 032718_.pdf3.Encl 2 Summary of Changes with strikethrough and shading 032718.pdfTo provide information to Council on proposed text amendments to Land Use Bylaw 6-2015.10.UTILITIES10.1Status of Report – Country Residential Sewage Handling Technologies1.Status of Report – Country Residential Sewage Handling Technologies.pdfTo provide a status update on the Country Residential Sewage Handling Technologies report.11.BOARDS AND COMMITTEES11.1Revision of Recognition of Retiring Public Members on Council Advisory Boards and Committees Policy GOV-001-0211.Revision of Recognition of Retiring Public Members on Council Advisory Boards and Committees Policy GOV-001-021.pdf2.Encl 1 (current) GOV-001-021 Recognition of Retiring Public Members on Council Advisory Boards and Committees.pdf3.Encl 2 (proposed) GOV-001-021 Recognition of Retiring Public Members on Council Committees.pdfTo provide Council with recommendations for amendments to the Recognition of Retiring Public Members on Council Advisory Boards & Committees policy.11.2Review of Elected Officials’ Remuneration Policy1.Elected Officials Remuneration Policy(1).pdf2.Encl 1 (current) Elected Officials Remuneration Policy(1).pdf3.Encl 2 (proposed) Elected Officials Remuneration Policy(1).pdf4.Encl 3 2014 Report on Council Remuneration and Recommendations of the Public Task Force.pdfTo provide Council with recommendations for amending the Elected Officials’ Remuneration Policy in order to ensure compliance with changes to the Income Tax Act.12.FINANCIAL AND STRATEGIC MANAGEMENT DIVISION12.1Long-Term Financial Sustainability Framework1.Long-Term Financial Sustainability Framework .pdf2.Encl 1 Summary of Intent LTFSF.pdf3.Encl 2 ppt Long-Term Financial Sustainability Framework.pdf4.Encl 3 Long-Term Financial Sustainability Framework.pdfTo seek Council’s approval of the Long-Term Financial Sustainability Framework.12.22018 Q1 Strathcona Community Investment Program Fund Allocations1.2018 Q1 Strathcona Community Investment Program Fund Allocations.pdf2.Encl 2 2018 Q1 SCIP Fund Recommended Allocations.pdf3.Encl 3 Policy GOV-002-030.pdfTo present the recommended allocations for the Strathcona Community Investment Program (SCIP) Fund applications received on or before March 1, 2018.13.INFORMATION TECHNOLOGY SERVICES13.1Information Technology Services – Policies for Rescission1.Information Technology Services - Policies for Rescission.pdf2.Encl 1 Gov-002-013 Corporate Records and Information Management.pdf3.Encl 2 GOV-002-023 Systems and Data Security.pdf4.Encl 3 Information Management Directive.pdf5.Encl 4 Information Security Directive.pdfTo provide Council with a report on policies to be rescinded.14.COMMUNICATIONS14.1Revisions to the Public Engagement Policy1.Revision to Public Engagement Policy.pdf2.Encl 1 (current) GOV-002-025 Public Engagement Policy.pdf3.Encl 2 (proposed changes) GOV-002-025 Public Engagement Policy.pdf4.Encl 3 (NEW) GOV-002-025 Public Engagement Policy.pdfTo revise Strathcona County’s Public Engagement Policy (GOV-002-025) to conform with the requirements of the new Municipal Government Act Regulations.15.ASSESSMENT AND TAX15.12018 Urban Service Area – Farm Tax Cancellation1.2018 Urban Service Area - Farm Tax Cancellation.pdf2.Encl 1 2018 Urban Service Area (USA) - Boundary Map.pdf3.Encl 2 2018 USA Farm Tax Cancellation Properties.pdfTo authorize partial cancellation of 2018 property taxes on farm buildings and farm residences located in the Urban Service Area for the purpose of maintaining equity with farm properties in the Rural Service Area.16.TRANSPORTATION PLANNING AND ENGINEERING16.12013 Capital Budget Amendment – Class I Rural Grid Road Improvements Project (Township Road 522)1.2013 Capital Budget Amendment - Class 1 Rural Grid Roads Improvements Project (Township Road 522).pdf2.Encl 1 Project Limits Map.pdf3.Encl 2 TWP RD 522 Estimated Costs.pdf4.Encl 3 TWP RD 522 Project Options.pdf5.Encl 4 TWP RD 522 Construction Staging.pdf6.Encl 5 ppt Township Road 522 CBA presentation.pdfTo amend the 2013 Capital Budget to reduce the scope of the Class I Rural Grid Road Improvements Project.16.22017 Capital Budget Amendment – Highway 15 and Range Road 212 Intersection Upgrades1.2017 Capital Budget Amendment - Highway 15 and Range Road 212 Intersection Upgrades.pdf2.Encl 1 Project Limits Map(1).pdf3.Encl 2 Cost Estimate.pdfTo amend the 2017 Capital Budget to increase the cost of the Highway 15 and Range Road 212 Intersection Upgrades project due to additional costs related to unsuitable soils.17.PLANNING AND DEVELOPMENT SERVICES17.1Status of Report – Municipal Development Plan – school site policies1.Status of Report – Municipal Development Plan – school site policies.pdfTo provide a status update on the Municipal Development Plan – school sites policies report.18.COUNCILLOR REQUESTS (INFORMATION REQUESTS AND NOTICES OF MOTION)18.1Councillor Request Report1.2018 03 27 Councillor Request Report.pdfTo add or remove items from the Councillor Request Report; and to serve Notices of Motion that will be brought forward for debate at a future Council meeting.18.2Expenditure of Council Priority Funds1.Antler Lake Uncas Community League Priority Fund Application 2018.pdf2.Encl 1 Antler Lake Uncas Community League Priority Fund Application.pdfAntler Lake/Uncas Community League19.ADJOURNMENT20.ITEM HOLDThis section will be used to capture any additional motions. This section will only be used if Council suspends the rules to add an item to the agenda to enable electronic voting and video tagging. No Item Selected This item has no attachments1.2017 Departmental Budget Overview - Motion Following Notice of Motion - Ward 6.pdf1.Adoption of Conceptual Scheme and Bylaw 13-2018 amendment to Land Use Bylaw 6-2015 (Ward 6).pdf2.Encl 1 Bylaw 13-2018 032718.pdf3.Encl 2 Rural Location Map 032718.pdf4.Encl 3 Location Map 032718.pdf5.Encl 4 Air Photo 032718.pdf6.Encl 5 Conceptual Scheme 032718_.pdf7.Encl 6 Notification Map 032718.pdf1.Antler Lake Uncas Community League Priority Fund Application 2018.pdf2.Encl 1 Antler Lake Uncas Community League Priority Fund Application.pdf1.Status of Report – Country Residential Sewage Handling Technologies.pdf1.Status of Report – Municipal Development Plan – school site policies.pdf1.Revision to Public Engagement Policy.pdf2.Encl 1 (current) GOV-002-025 Public Engagement Policy.pdf3.Encl 2 (proposed changes) GOV-002-025 Public Engagement Policy.pdf4.Encl 3 (NEW) GOV-002-025 Public Engagement Policy.pdf1.Bylaw 14-2018 text amendment to Land Use Bylaw.pdf2.Encl 1 Bylaw 14-2018 032718_.pdf3.Encl 2 Summary of Changes with strikethrough and shading 032718.pdf1.Inclusive Hiring Program.pdf2.Encl 1 ppt Inclusive Hiring Program.pdf1.2013 Capital Budget Amendment - Class 1 Rural Grid Roads Improvements Project (Township Road 522).pdf2.Encl 1 Project Limits Map.pdf3.Encl 2 TWP RD 522 Estimated Costs.pdf4.Encl 3 TWP RD 522 Project Options.pdf5.Encl 4 TWP RD 522 Construction Staging.pdf6.Encl 5 ppt Township Road 522 CBA presentation.pdf1.2017 Capital Budget Amendment - Highway 15 and Range Road 212 Intersection Upgrades.pdf2.Encl 1 Project Limits Map(1).pdf3.Encl 2 Cost Estimate.pdf1.2018 Urban Service Area - Farm Tax Cancellation.pdf2.Encl 1 2018 Urban Service Area (USA) - Boundary Map.pdf3.Encl 2 2018 USA Farm Tax Cancellation Properties.pdf1.Renaming a Portion of Oak Street - Motion Following Notice of Motion - Ward 1.pdf1.Revision of Recognition of Retiring Public Members on Council Advisory Boards and Committees Policy GOV-001-021.pdf2.Encl 1 (current) GOV-001-021 Recognition of Retiring Public Members on Council Advisory Boards and Committees.pdf3.Encl 2 (proposed) GOV-001-021 Recognition of Retiring Public Members on Council Committees.pdf1.Long-Term Financial Sustainability Framework .pdf2.Encl 1 Summary of Intent LTFSF.pdf3.Encl 2 ppt Long-Term Financial Sustainability Framework.pdf4.Encl 3 Long-Term Financial Sustainability Framework.pdf1.2018 Q1 Strathcona Community Investment Program Fund Allocations.pdf2.Encl 2 2018 Q1 SCIP Fund Recommended Allocations.pdf3.Encl 3 Policy GOV-002-030.pdf1.Information Technology Services - Policies for Rescission.pdf2.Encl 1 Gov-002-013 Corporate Records and Information Management.pdf3.Encl 2 GOV-002-023 Systems and Data Security.pdf4.Encl 3 Information Management Directive.pdf5.Encl 4 Information Security Directive.pdf1.Elected Officials Remuneration Policy(1).pdf2.Encl 1 (current) Elected Officials Remuneration Policy(1).pdf3.Encl 2 (proposed) Elected Officials Remuneration Policy(1).pdf4.Encl 3 2014 Report on Council Remuneration and Recommendations of the Public Task Force.pdf1.2018 03 27 Councillor Request Report.pdf1.2018 03 06 Council Meeting minutes.pdf1.2018 03 02 Special Council Meeting minutes.pdf1.2018 02 26 Special Council Meeting minutes.pdf1.Encl 3 Letter to National Revenue.pdf